Overview

This article contains the steps to create a budget transfer between multiple non-salary accounts within the same Org and Fund. Note: Refer to the My Journals (Budget Transfers): Getting Started article before creating a budget transfer.

IMPORTANT NOTE: Grant funds cannot be transferred online. Contact the Grants Office (OSP) for the appropriate forms.

Solution

Create a Budget Transfer Between Multiple Accounts
Create a Budget Transfer Between Two Accounts
Banner Finance Training Resources

Create a Budget Transfer Between Multiple Accounts

Go to banner.rowan.edu
Select Log in to Self-Service Banner.
Select Log in using Rowan NetID.
Enter your Rowan NetID and password.
Select Login. Note: You may be prompted to log in with Duo.
Select the Finance tab.
Select the Finance Dashboard link.
Select My Journals.
Select Create Journal from the My Journal menu.
Choose or enter the Transaction Date (already filled in).
Confirm NSF Checking has been checked.
Under Distribution Total, enter the total amount to be transferred. For example: If you are moving $500.00 from one account to another, enter $1,000.00 as the total amount. Note: Distribution total represents the value of the transaction/journal entry.
Scroll to Accounting Details. Under Accounting Details, select the drop- down for Journal Type. Choose BDZ1 Non-Salary Transfer.
Under Description, enter the reason for the Budget Transfer. For example, Budget Transfer for Student Clinic.
Under Budget Period, select 1.

Optional: If you have additional information about the budget transfer, you can enter the information in the Public and Private Comment box.
Select Create.

• You will see a message that a budget transfer has been created and moved to a draft form.

IMPORTANT NOTE: Need to transfer between different Funds? If you need to transfer between two different funds in Banner, a DCA must be initiated. Please see DCA instructions and workflow. Please contact DCA@rowan.edu with any questions.
Enter the Chart R Rowan University.
Enter the FOAPAL you will transfer FROM (Debit/-).
• Enter the Fund.
• Enter the Organization number.
• Enter the Banner Account number Note: Here is the list of Banner Account Codes.
• Enter Program Number.
Scroll down. Under Amount, enter the amount you will transfer from the account. For example: If your transfer amount is $500.00 and you're transferring from multiple accounts. You will enter $250.00.
Under, Debit/Credit, Select -Minus.
Select Add Accounting. Note: The other fields are optional.
Enter the FOAPAL for the TO (Credit/+) or From (Debit/-).
• Enter the Fund.
• Enter the Organization number.
• Enter the Banner Account number Note: Here is the list of Banner Account Codes.
• Enter Program Number.
Scroll down. Under Amount, enter the amount you will transfer from the account. For example: If you are transferring $500.00 and you're transferring from multiple accounts. You will enter $250.00.
Under, Debit/Credit, Select -Minus or +Plus.
Select Add Accounting. Note: The other fields are optional.
Enter the FOAPAL you will transfer TO (Credit/+).
- Enter the Fund.
- Enter the Organization number.
- Enter the Banner Account number Note: Here is the list of Banner Account Codes.
- Enter Program Number.
Scroll down. Under Amount, enter the amount received from the other account. For example: If you are transferring $1000. You will enter $500.00. If you split deposits, you will enter $250 and then $250 for the other account.
Under, Debit/Credit, Select -Minus or +Plus.
Select Save. Note: The other fields are optional. If you transfer from or to multiple accounts, repeat steps 17-29 above.

• You will see a message that the budget transfers have been saved successfully as a draft.

• You can change the FOAPALs and amount by double-clicking on the sequence.

• You can also delete the sequence by checking the desired sequence.

• Select the trash symbol.
Select Submit Journal when you are ready to complete your budget transfer.
A message will appear asking if you want to submit it. Select Yes.
Check the top of the screen for confirmation (Document _____________ completed and forwarded).

• The completed budget transfer will also show under completed journals. Note: If you have more than one completed journal, select view more to view all transfers.