Rowan ProConnect: Create a Standing Order

For an order that will require multiple invoices or an order that you plan to place with the same vendor throughout the year, consider placing a standing order. To create a standing order in Rowan ProConnect, you will need to use the standing order form. Follow the instructions below to learn more. 

Note: Each standing order can only be used once.

1.  Log in to Rowan ProConnect.
2. Go to your Shopper Dashboard.
3. Scroll down until you see the Showcases, then scroll down until you see Forms.
4. Select Standing Order Form.
   
   
   
   
5. Next to the Vendor Field. Search and enter the name of the vendor.
   
   
   
   
6. Scroll down to the General Information for the Standing Order section. Fill out the required fields: 
   1. Enter the total amount of this standing order request.
      
      
      
      
   2. What is the Standing Order request for? Select the one that applies from the drop-down.
      
      
      
      
   3. Product Description. Enter a short description of the standing order.
      
      
      
      
   4. Commodity Code. Search and enter the commodity code. Note: If this is a standing order for an IT product or service, please include a commodity code that starts with 'IT'. 
      
      
      
      
   5. Is there a contract or lease associated with the Standing Order Request? If so, select the "Select Contract" hyperlink and choose the desired contract.
      
      
      
      
7. Scroll down to the Account Information section. Fill out the required fields.
   1. Does the university already have a business account with this vendor? Select Yes or No
      
      
      
      
   2. Corporate (Parent) Account Number: Enter your Fund and Org
      
      
      
      
   3. Departmental Account Number: Enter the account number.
      
      
      
      
   4. Will this vendor provide monthly services to Rowan? Select Yes or No. Note: If yes, you must provide the monthly cost in the next field. 
      
      
      
      
8. Go to the Additional Information section. Enter the Service Start and End Dates.
   
   
   
   
9. Next is the Attachments section. Next to Internal Attachments, select Add. Upload your quote, get tech approval form, etc. 
   
   
   
   
10. Select Add And Go To Cart at the top.
    
    
    
    
11. The standing order is now in the shopping cart. Review your order and confirm everything is correct. Select Proceed to Checkout. 
12. Scroll down to the Accounting Codes section. 
    
    
    
    
13. Select the pencil icon .
14. Enter or search the Bank Code, Fund, Org, Account, and Program. Note: 30 Rowan General Disbursement is the most common bank code.
    
    
    
    
15. Select Save. 
16. Select Place Order at the top.
    
    
    
    
17. You have successfully submitted your standing order and will receive an email confirmation. Remember to save the requisition number for your records. The order will go through the approval workflow. Note: The Office of Contracting and Procurement will send an email if they need contact information about the vendor. You can check the status of your requisition by viewing the order history in ProConnect. For more information, refer to the Check Order History article.