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How to create a Distribution List using names in the Outlook Address Book

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2.0 - Updated on 06/01/22 by Gangloff, Christine

1.0 - Authored on 08/18/16 by Gangloff, Christine

Creating a Distribution List/Group:

Open Outlook 2013


Click on "People" on the bottom left part of the screen


Click "New Contact Group" on the toolbar on the top left

 


Enter the name of the group you wish to create in the "Name" field


To add members to the group click "Add Members" from the top toolbar

 

 

 

After clicking on "Add Members" you will be asked what method you wish to enter those group members: from outlook contacts, from address book, or from adding a new email contact.

Once you have added the members to the group click "Save & Close" from the taskbar on the top of the page

 

 

Creating a New Message to Send Distribution List:

Click on "People" on the bottom left part of the screen

 

Click "Email" at the top left on the taskbar  


 

In the "To:" field type the name of the Distribution List, Outlook will find the group for you:

 

Click "Send" and Outlook will send the email to the all the members of the group.

 


Modifying a Distribution List:

Go to "People" at the bottom left of the page
Find the group in the list and double click
To add a member to the list: click on the "Add-Members" icon on the taskbar.
To remove a member of the list: highlight the user's display name and email address and click remove member from the top taskbar