Overview

As a Contract Requester, you will create a Contract Request for any need you believe requires a contract.

The Contract Request consists of completing some preliminary questions and providing information, as well as attaching supporting documents and/or a supplier contract. Once submitted, the Contract Request will be routed for approvals, as applicable, and forwarded to the Contract Manager. The Contract Manager will review the request, approve or reject it, create the contract record, submit the contract to the appropriate parties for review and approval, and send the contract for electronic signature.

In this article, you will learn the process of creating a contract request.

Solution

How to Create a Contract Request

Log into Rowan ProConnect.
Hover over the Contract icon > Requests. Select Request Contract.
Next to the Select a Contract Request Template Field, enter Contract Request Form or No-Cost Contract Request, depending on the type of contract you need to submit.
In the Contract Request Name field, enter the name of the contract. Note: Give the request a descriptive name.
Select Submit.
The Instructions page will appear. The page contains general information about the Contract Request. Select any of the tabs on the top side of the screen to go directly to a specific page of the request, otherwise select Next to proceed to each page in order. Note: Green check marks indicate that the required fields for that page have been completed.
In the Attachments tab, select Add Attachments and attach the contract document and any supporting documentation.
Select Browse or drop the document along with any other supporting documentation (SOW, exhibits, price lists, get tech approval form etc.) into the Files box. Select Save Changes once all documents have been attached.
Select Next.
On the Questions tab, complete the questions and provide all of the available information for the Contract Request. Denotes a Required Field.

Note: The form is dynamic and additional questions may appear based on your answers.

11. Select Save Progress and then Next when finished.

12. Once all required information has been entered, navigate to the Review and Complete tab. If any required information is missing, it will be marked as incomplete on this tab, and you will not be able to proceed. Select the Edit button of section not yet completed. Complete the unanswered questions and Save Progress before returning to the Review and Complete tab.

13. Select Complete Request.

14. A message will appear at the top that the request is complete.

Note: You can add a note to include comments such as requesting an update on the status of your request. To learn more, review how to add a message or note to a contract request.

To check the status and workflow of your request, review the check the status of your contract request article.

You have successfully completed your contract request. Do you have a question about what happens next? You can check out the Check the Status of a Contract Request or Record KB article to learn more.

Add a Message or Note to a Contract Request

Log into Rowan ProConnect at go.rowan.edu/rowanproconnect.
Hover over the Contracts icon > Requests and select My Contract Requests. Note: You can also do a search by selecting Search Contract Requests.
Select the Contract Request Name from the My Contract Request list.
The discussion tab can be used to communicate with anyone associated with the contract request. Note: Messages can be posted with attachments, and direct replies can be created. The discussion tab can also be used to communicate with anyone associated with the contract request after your request has been approved. To learn more, go to Add a Message or Note to a Contract Record.
To post a message. Select the chat bubble icon at the top.
Select Start Discussion.
Enter the subject, message, and add any attachments.
Select the Checkmark when complete.

How to Check Status of your Request

Log into Rowan ProConnect at go.rowan.edu/rowanproconnect.
After submitting a Contract Request, check the status of your request hovering over the Contracts icon > Requests and select My Contract Requests. Note: You can also search for the contract request by selecting Search Contract Requests.
This will display a list of all the Contract Requests that you have created. Refer to the Contract Requests Definitions section to review and verify the Requests Status definitions.

To learn more about what happens next, you can check out the Check the Status of a Contract Request or Record KB article to learn more.

Contract Requests Definitions

Contract Request	it consists of completing some preliminary questions and information and attaching supporting documents. Once submitted, the request will be routed for approvals, as applicable, and forwarded to the Contract Manager.
Contract Record	if a contract request is approved, the contract manager will create the contract record. The record will be submitted to the appropriate parties for review and approval, and the contract will be sent for e-signature.
Incomplete	this is a draft request, meaning you are working on it
Under Review	this is a request you have submitted, but it has not been approved/processed
Approved	this is a request that has been fully approved but has not been converted into a contract yet
Complete	this is a request that has been approved and converted into a contract
Draft	the contract is under construction and has not been submitted for approval.
Internal Review	this is a draft contract that has been authored but is being reviewed internally by the USNH Contracts Team.
External Review	this is a draft contract that has been authored but has been sent for review to any pertinent parties outside of USNH. This may include the Second Party/Vendor, Risk Management, the Board of Regents, etc.
Out For Signature	this is a contract that is complete and has been submitted for either electronic signature setup by the Contract Manager or is awaiting a fully signed contract to be uploaded by the Contract Manager.
Pending Signature	this is a contract that is complete and has been submitted for electronic signature.
Executed: Future	the contract is approved, but will not be in effect until its scheduled start date
Executed: In Effect	the contract is approved and active.
Expired	a contract is automatically marked as expired once its scheduled end date has passed.
Complete	the contract has reached its scheduled end date and all steps required to close the contract have been done.

Notes

Rowan ProConnect Training Resources

Contact

Questions, Help, and Support?

For help with Rowan ProConnect: proconnectsupport@rowan.edu

For Contract Inquiries & Submissions: contracts@rowan.edu

General Inquiries & Purchasing Information: requisitions@rowan.edu

Open Public Records Act (OPRA) Requests: opra@rowan.edu

Public Bidding Questions and Correspondence: bids@rowan.edu

Supplier Diversity and Inclusion Questions: supplierdiversity@rowan.edu

Vendor Builds, Questions and Correspondence: vendors@rowan.edu

Rowan ProConnect Contract Request: Create a Contract Request