Overview
Canvas course shells for Glassboro Main campus On-the-Ground courses become available to students five days before the Banner course start date and automatically close to students 14 days after the course end date posted in Banner. Instructors can use the Extend Student Access button to change the course end date in the portal, but only after the shell has been created.
The Extend Student Access tool enables instructors to extend a course past the 14 day date to allow students additional time to access the course. Student access extensions open the course to all users. Canvas does not have the functionality to extend a course for individual students.
After a course has ended (Banner end date +14 days), instructors can still access the Canvas course shell, but will be unable to make any adjustments, updates, or entries in the Gradebook.
Details
Using the Extend Student Access Button
Canvas course shells may be reopened for students who have been granted an Incomplete. Once a course shell has been reopened, the student will be able to submit outstanding work and the instructor will have the ability to make changes to the Gradebook. Remember: Instructors can only reopen a course through the end of the following term, per Rowan University's policy. Extensions beyond the following term (i.e., Fall 2024 through the end of Spring 2025) will require additional approval from the Registrar's Office. If an instructor needs to reopen a course after the end of the following term, they should submit a request in the Support Center Portal or email support@rowan.edu.
To use the Extend Student Access button tool in the Portal and reopen a course, the instructor of record should take the following steps:
1. Log into the Rowan Portal.
2. Navigate to My Courses.
3. Click the Extend Student Access button.
4. In the schedule area below, select the term from the Select a Term dropdown.
Courses for that term will populate in the table. Remember: The Extend Student Access tool can only be used by the primary instructor after the shell has been created.
5. Click Extend Student Access next to the course to be extended. A pop-up modal will appear verifying the current course end date. In the modal, the span of dates that can be chosen will be displayed, as shown here boxed in red. Enter the new end date in the "New end date:" box and click the Submit button.
The course will be updated with the new end date. Please allow a few minutes for the changes to appear.
Remember: Canvas is not the official grading record for Rowan University. Please ensure grade changes associated with the course have been properly submitted in Banner to coincide with access granted through the following term.
To reopen a course for an incomplete beyond the end of the next term, the instructor of record must submit a request to the Technology Support Center at support@rowan.edu.
Please be aware of the following when submitting your request:
- Student access to a reopened shell cannot be limited to only those with an incomplete.
- Reopened course shells are available to all students enrolled in the course. If a course is part of a crosslisting, all students in all sections of the crosslist will have access to the reopened course.
Online & Hybrid Courses / CMSRU / Stratford Campus
Instructors teaching online/hybrid courses or courses at CMSRU or any of the schools on Stratford campus do not have access to the Extend Student Access button in the Portal. Additionally, online/hybrid courses at these campuses maintain availability to students five days before the Banner course start date and automatically close to students 90 days after the course end date posted in Banner.