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Rowan ProConnect Contract Request: Create a Contract Request

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30.0 - Last modified on 04/24/26 Revised by Pierce, Sheena

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Overview

As a Contract Requester, you will create a Contract Request for any need you believe requires a contract. 

The Contract Request consists of completing some preliminary questions and providing information, as well as attaching supporting documents and/or a supplier contract. Once submitted, the Contract Request will be routed for approvals, as applicable, and forwarded to the Contract Manager. The Contract Manager will review the request, approve or reject it, create the contract record, submit the contract to the appropriate parties for review and approval, and send the contract for electronic signature.

In this article, you will learn the process of creating a contract request.

 

Solution

Table of Contents

How to Create a Contract Request

  1. Log into Rowan ProConnect.
  2. Hover over the Contract icon.

    A box around a contract icon.

  3. Navigate to: Requests > Request Contract.

    A drop-down menu that shows up after hovering over the contract icon. It then leads to requests and request contract.

  4. Enter the name of the contract. Note: Give the Contract Request a descriptive name.
  5. The contract request form is the default.
  6. Select Submit.

    A box that shows a contract request being created. It shows the name "Contract Request Form" and template "Contract Request Form."

  7. The Instructions page will appear. The page contains some information about the Contract Request. Select any of the tabs on the top side of the screen to go directly to a specific page of the Contract Request, otherwise select Next to proceed to each page in order. Note: Green check marks indicate that the required fields for that page have been completed.

    Different tabs that appear. They are instructions, details, attachments, questions, and review and complete.

  8. In the Attachments tab, select Add Attachments and attach the contract document and any supporting documentation.

    A box around an "Add Attachments" tab.

  9. Attach the MS Word contract document along with any supporting documentation (SOW, exhibits, price lists, get tech approval form etc.). Select save changes once all documents have been attached.

    Two attachment type options which are file and link, file is selected. A file titled "Screenshot" being uploaded. There's a box around a save changes button.

  10.  Select Next.

    A box around a next button.

  11. On the Questions tab, complete the questions and provide all of the available information for the Contract Request. (*) Denotes a Required Field.

    A box around a questions tab. 

Note: The form is dynamic and additional questions may appear based on your answers.

A contract request form information tab. It asks if the form is a contract for yourself or on behalf of someone, requester/on behalf of name, requester/on behalf of email, requester/on behalf of department, work group, start date, and end date.The continued contract request form. it asks for annual cost, total contract cost, contract description, event date(s) if applicable, and if the contract for a product or service.

11. Select Save Progress and then Next when finished.

A box around a save progress button, a previous button, and a next button.

12. Next, review and complete the request. Once all required information has been entered, navigate to the Review and Complete tab. Note: If any required information is missing, it will be marked as incomplete on this tab, and you will not be able to proceed. Select the section not yet completed. Complete the unanswered questions and Save Progress before returning to the Review and Complete tab.

A box around a review and complete tab.

13. Select Complete Request.

A box around a complete request button.

14. Select Yes, when done.
A box around a yes button.

Note: You can add a note to include comments such as requesting an update on the status of your request. To learn more, review how to add a message or note to a contract request.

To check the status and workflow of your request, review the check the status of your contract request article.

You have successfully completed your contract request. Do you have a question about what happens next? You can check out the Check the Status of a Contract Request or Record KB article to learn more.

Add a Message or Note to a Contract Request

Log into Rowan ProConnect at go.rowan.edu/rowanproconnect. The discussion tab can be used to communicate with anyone associated with the contract request. Note: Messages can be posted with attachments, and direct replies can be created. The discussion tab can also be used to communicate with anyone associated with the contract request after your request has been approved. To learn more, go to Add a Message or Note to a Contract Record.

  1. To post a message. Select the  chat bubble icon.
    A box around a chat bubble icon.
    •  You can start a new discussion here.
      A box around a picture of a two pieces of paper on two clipboards. It says, "No discussions for this request." and "To start a new discussion, select new discussion." and a start discussion button.
  2. Enter the subject, message, and add any attachments. Select the checkmark when complete.
    A new discussion tab. It shows a subject, message, and an add attachments button. There's a box around a checkmark.

How to Check Status of your Request

  1.  Log into Rowan ProConnect at go.rowan.edu/rowanproconnect.
  2. After submitting a Contract Request, check the status of your Request from any screen, by selecting on the contract icon and browsing to Requests > My Contract Requests.
    A box around a contract drop-down menu. Then a requests button being selected, then a "my contract requests" box being selected. 
  3. This will return the list of all Contract Requests you created.
    It shows the status of the test contract request. it shows that it is incomplete. 

To learn more about what happens next, you can check out the Check the Status of a Contract Request or Record KB article to learn more.

Contract Requests Definitions

Contract Request it consists of completing some preliminary questions and information and attaching supporting documents. Once submitted, the request will be routed for approvals, as applicable, and forwarded to the Contract Manager.
Contract Record if a contract request is approved, the contract manager will create the contract record. The record will be submitted to the appropriate parties for review and approval, and the contract will be sent for e-signature.
Incomplete

this is a draft request, meaning you are working on it

Under Review this is a request you have submitted, but it has not been approved/processed
Approved this is a request that has been fully approved but has not been converted into a contract yet
Complete this is a request that has been approved and converted into a contract
Draft the contract is under construction and has not been submitted for approval.
Internal Review this is a draft contract that has been authored but is being reviewed internally by the USNH Contracts Team.
External Reviewthis is a draft contract that has been authored but has been sent for review to any pertinent parties outside of USNH.  This may include the Second Party/Vendor, Risk Management, the Board of Regents, etc.
Out For Signature this is a contract that is complete and has been submitted for either electronic signature setup by the Contract Manager or is awaiting a fully signed contract to be uploaded by the Contract Manager.
Pending Signature this is a contract that is complete and has been submitted for electronic signature.
Executed: Future the contract is approved, but will not be in effect until its scheduled start date
Executed: In Effect the contract is approved and active.
Expired a contract is automatically marked as expired once its scheduled end date has passed.
Complete the contract has reached its scheduled end date and all steps required to close the contract have been done.

 

Notes

Rowan ProConnect Training Resources

Contact

Questions, Help, and Support?

For help with Rowan ProConnect: proconnectsupport@rowan.edu

For Contract Inquiries & Submissions: contracts@rowan.edu

General Inquiries & Purchasing Information: requisitions@rowan.edu

Open Public Records Act (OPRA) Requests: opra@rowan.edu

Public Bidding Questions and Correspondence: bids@rowan.edu

Supplier Diversity and Inclusion Questions: supplierdiversity@rowan.edu

Vendor Builds, Questions and Correspondence: vendors@rowan.edu

Revised by Mazzeo, Gianni
Last modified 2 months ago